596 - Programme Co-ordinator

CITB aims to lead the construction sector by example to ensure fairness, inclusion and respect for all. We seek to build a workforce that reflects Britain’s diverse population and people from under-represented groups are encouraged to apply for vacancies.

Our main objective is to create a culture that helps all of our customers strive towards a workforce that is reflective of today’s society.

About the role:

Supporting successful change, by overseeing the administrative needs of the projects and portfolio to support overall governance, whilst ensuring that all portfolio projects follow the agreed delivery framework, policies and practices. 

• Manage the project portfolio, by ensuring governance standards are met, project finances are being tracked effectively, escalations are clear, risks are being managed at a project and portfolio level, and supporting artefacts are in place.
• Support the transparency of the change roadmap, by managing (and updating weekly) project status by milestone in CITB’s portfolio tracking tool
• Act as the source of documentation, guidance and metrics for CITB against the portfolio
• Regularly assess, and report to Head of Change and Technology, project adherence to governance and stage gates 
• Support in effective budget tracking against project and portfolio 
• Ensure decisions and actions from governance boards are captured and communicated effectively 
• Ensure consistent progress reporting including but not limited to, status updates, progression, risks, issues and escalations, to People and Skills Work stream and Change Board
• Support in administrative duties to ensure requisitioning, purchasing, invoice management, and the GRN process, are operated effectively against projects and IT operational spend
• Support Finance team in any investigation relating to the receipt of project invoices 
• Support Contracts & Commissioning team in analysing committed spend with suppliers and addressing any potential overspend or payment queries

Essential:

• Proven Project Support or Coordinator experience and knowledge of project process 
• Understanding of the principles and frameworks of successful project management from a support perspective and an understanding of standard project life cycle stages and stage gate principles of project delivery 
• Excellent oral and written communication skills as well as excellent presentation skills with ability to conduct presentations comfortably to large groups 
• Proven experience of using Microsoft Office including spreadsheets, databases, document management and communication applications 
• Highly/Self-motivated and positive attitude towards work 
• Experience of working with Risks, Issues and Governance

Desirable

• Experience of SOP Purchase Order processing 
• Strong interpersonal skills, capable of collaborating across various teams and disciplines  
• Strong capability for problem solving, decision making, sound judgement, assertiveness 
• Knowledge of MS Project and SharePoint 
• Knowledge of PowerBI 
• PRINCE2, MSP or P30 qualified

Benefits: 

• 33 days holiday per year (Including bank holidays)
• Flexible benefits including childcare vouchers, cycle to work and insurance
• Pension scheme
• Employee discounts
• Long service awards
• CITB recognition scheme
• Employee assistance programme