584 - Admin Co-ordinator

CITB aims to lead the construction sector by example to ensure fairness, inclusion and respect for all. We seek to build a workforce that reflects Britain’s diverse population and people from under-represented groups are encouraged to apply for vacancies. 

Our main objective is to create a culture that helps all of our customers strive towards a workforce that is reflective of today’s society. 

About the role:

To provide dedicated support to Levy and Funding programmes for the effective planning, implementation, delivery into business as usual, and review of the Levy and Funding channels.

Key responsibilities and accountabilities:

1. Support the Levy and Funding programmes in the co-ordination and delivery of the work.

2. Co-ordinate project plans by liaising with workstream leaders to help ensure projects remains on track.

3. Maintain all documentation including project plans, risks/issues/dependencies logs and communication/stakeholder plans. This will include setting up, organising, and ensuring correct storage of documentation, and the updating and distribution of papers and other documents as required.

4. Deliver an agreed escalation procedure for identifying and handling issues with all programme stakeholders.

5. Pro-active highlighting of issues as they arise to the relevant Leads, reporting on progress and communicating progress/results to all stakeholders.

6. Provide assistance in the liaison with partners to achieve outcomes.

7. Deliver agreed management reporting, reviewing performance against projects deliverables, liaising with workstream managers to ensure milestones are met, highlighting and reporting risks and issues to the overall Leads.

8. Provide appropriate general administrative and office support, including organising meetings, co-ordinating diaries, travel and accommodation bookings etc.

9. Supporting the communications and engagement activities of the project to ensure timely and accurate delivery of outputs

10. Act as the point of contact for the team, supporting them through the co-ordination of required resources and information

Knowledge and Experience:

Essential:

• Good standard of general education
• Experience of co-ordinating projects
• Good working knowledge of Microsoft Office packages
• Effective relationship builder
• Proven ability to gather and collate information and present it in an easy to understand format
• Solution orientated and able to work with limited supervision
• Not afraid to ask for clarification on complex issues – in order to achieve desired end result
• Well organised and able to set and manage priorities with minimum supervision
• Excellent written and verbal communication skills
• Ability to work and manage time under pressure
• Good attention to detail
• Ability to assess the running of the programme and provide suggestions for continually improving the running of the programme

 Desirable

• Degree level qualification or equivalent
• Project management qualification
• Experience of working across organisations with different cultures, and proposing, agreeing and implementing common approaches
• Experience of performance reporting and continuous improvement
• Knowledge of CITB Levy and Consensus
• Influencing skills