284 - Sub-Contract Coordinator - Apprenticeships

CITB aims to lead the construction sector by example to ensure fairness, inclusion and respect for all. We seek to build a workforce that reflects Britain’s diverse population and people from under-represented groups are encouraged to apply for vacancies.

Our main objective is to create a culture that helps all of our customers strive towards a workforce that is reflective of today’s society.

Role Purpose:

As a member of the management team, to provide the leadership contribution necessary for the effective operation of CITB, to externally and internally be an advocate of CITB’s purpose, aims and vision, and to work effectively with others across CITB in order to achieve the synergies that deliver CITB’s objectives. To provide management expertise across all areas of team functionality, ensuring internal integration, effective and efficient operation, and clear direction and purpose that in turn, shapes priorities, objectives and outcomes

Role Purpose:

To effectively manage relationships with subcontractors external and internal to the organisation in a geographical area who hold a contract with CITB for Apprenticeship provision. To provide information, advice, guidance and support to internal staff and external subcontractors regarding quality of provision, performance and contract compliance (Funding body rules and requirements and the Contract issued by CITB). To ensure that performance, compliance and quality of provision is continually monitored with a view to improve or be maintained to required standards. To contribute to the achievement of the organisation’s performance through delivery of quality Contract Management Review and audit work carried out in accordance with the principles of adding value and working efficiently.

Essential - Knowledge and Experience:

• Degree or equivalent preferred, or business related qualification to at least Level three or equivalent

• A1 Assessor or recognised training qualification is desirable

• Recognised Project Management Qualification is desirable

• Recognised Health and Safety Qualification, Safeguarding and E&D training as appropriate

• Previous essential experience of managing subcontracted activities and coordinating activity in line with recognised quality standards (for example ISO 9001)

• Previous essential experience of using data and information to develop action plans to improve contractual performance

• Knowledge of the Construction Industry, and diversity within the industry

• Essential experience of contract management working within education/training on externally funded contracts with Funding bodies and knowledge of associated rules and requirements for funding

• Knowledge of Ofsted quality requirements, desirable experience of Ofsted Inspections and Self-Assessment Reports and Quality Improvement Planning

• Ability to compile, understand and articulate data and performance statistics

• Well-developed written and verbal skills and communication techniques including presenting

• Excellent ICT skills – Excel, Word, other MS Office packages and internal software packages (Maytas, Crystal)

• Strong understanding of internal control, risk management and governance

• Good, all round understanding of the business environment, and commercial awareness

• Able to understand and draw significant factors from a range of formal documents, such as contracts, meeting minutes, EV reports, Ofsted Reports

  Curious and inquisitive, able to focus on detail and test it for accuracy

Communications/Relationships

• Effective communication with all grades throughout the organisation and with external subcontractors, involving managing and influencing to gain buy-in to recommendations and advice.

• Ability to negotiate and persuade

• Well-developed interview skills

• Confidentiality and sensitivity where needed

  Able to liaise with external stakeholders such as Ofsted and funding bodies where appropriate

Decision Making

• Form objective judgements, supported by evidence

• When carrying out Contract Management Reviews, consider facts and evidence, form a decision on the level and appropriateness of controls in place and whether further risks need to be addressed

• Involved in shaping and setting the annual Contract Management Review Plan for the areas the role ‘client manages’, making informed decisions about key risk areas and prioritising resources.

• Identify improvements and efficiencies.

• Identify knowledge and resources to apply to Contract Management Reviews, inviting input from other internal departments, e.g. operational team, standards team.

• Identification of best practice for sharing across the network.

Change Management

• Deliver and prepare presentations to delivery teams regarding changes to contractual terms and conditions, and changes to rules and requirements for funding for Skills Funding Agency provision

These vacancies are available and covering the following 3 areas: National; 1 - North, 1 -West Midlands & South West England, 1 - East Midlands and South East England